In the following, we, "Smart Energy for Europe Platform (SEFEP) gGmbH" (hereinafter: "we"), provide you with an insight into what personal data we collect from you and how we process it, regardless of whether you are an interested party, an applicant or a visitor of our websites. Furthermore, you will receive an overview of the rights you are entitled to according to the applicable data protection law. Should you have any questions, we will provide you with the details of someone to contact.
1.1 Who we are
As controller within the meaning of the applicable data protection laws, we,
take all measures required by applicable data protection laws to ensure the protection of your personal data.
Regarding any question on the processing of your personal data, as well as on how to exercise your rights, please contact our data protection officer:
Smart Energy for Europe Platform (SEFEP) gGmbH
Data Protection Officer
2B Advice GmbH
Joseph Schumpeter Allee 25
Phone: +49 (0)228 926165-120
"Processing" means any operations such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of personal data, whether or not by automated means.
"Personal data" means any information relating to an identified or identifiable natural person ("data subject").
The personal data that we collect may differ according to the purposes, for example when you subscribe to our newsletter or visit our website. When visiting the website, your web browser needs to transmit specific information (such as an IP address) to provide you with the requested information. We only process data that is necessary for the fulfilment of the purpose for which they were collected.
We have taken technical and organisational measures to protect your data against accidental or intentional manipulation, loss, destruction or access by unauthorized persons.
The following types of personal data may be processed when visiting our website or subscribing to our newsletter.
- Personal information, e.g. first and last name, e-mail address
- Web access data, e.g. IP address, user names, meta data like time and browser
- Further information that you gave to us via contact form or other communication channels, e.g. about your interests and wishes
The following categories of data may be processed in addition when you transmit them in order to attend an event or other service organised by us, or if you apply for a job.
- Personal information, e.g. address data, phone number
- Further personal information, e.g. company name, department, job
- Information about your professional career, e.g. vocational training, previous employers, other qualifications
3.1 Sensitive data
We do not collect sensitive data and special categories of personal data such as information on religious or trade union membership.
3.2 Personal data of minors
Personal data of children or minors are collected only if they use our communication channels. Our offers are usually not addressed to minors. If we learn that personal data of minors has been processed without the consent of the parent or guardian, it will be deleted immediately.
What are cookies?
Cookies are files that are installed on your computer by our website when you visit the website. These files store information that makes the use of the website more efficient.
Web analytics services
On the websites
we use the service Matomo to analyse the user behaviour on the website. We use the analysis to optimise our websites and our newsletter offerings. The IP address, which can identify a website visitor, is shortened during this process, so that the identification of a user by the information in Matomo is not possible for us as a controller.
3.4 Use of plugins
contain a plugin from YouTube, which is part of Google LLC. Contact data to Google is available here: www.youtube.com/t/contact_us/. When you visit a page that contains embedded YouTube content, you will be requested to consent to the processing of your data before you are able to see the content. If you click to consent, a connection will be established to YouTube servers. The YouTube server will thereby be informed about which pages of our website you have visited. If you are logged into your YouTube user account, YouTube can associate your website visits with your user account. You can prevent it by logging out of your user account before.
We may process personal data for the following purposes.
4.1 Performance of a contract
We process personal data that you provide us with in the context of a contract in order to fulfil that contract, or in the context of a service that you use, like an event or online event. This also applies to data that you provide us with in the context of pre-contractual correspondence. The data may comprise for example your name, address and e-mail address.
Carrying out the application process
We process personal data that you have sent us as part of a job application to conduct the application process. We only use that data for the application process and transfer it to your personnel file when a contract is concluded. If no agreement is reached, your data will be deleted or destroyed. We do not use your application data for any other purpose.
4.2 Legitimate interest
The effectiveness of a consent given on an electronic way, as it is done for the registration for the newsletter, is subject to certain requirements by law. This includes recording your declaration of consent. We therefore log the date and time of the consent, the text of the declaration of consent, the fact whether the checkbox was selected, your e-mail address and all other voluntary information. We collect this information exclusively in order to comply with legal obligations.
In addition to the data described in the section on cookies and web analytics, we process data collected at your website visit, which may include person related data like IP addresses or browser details, in order to allow for a secure operation of our web services. That data is required to correctly deliver the web content to you and to prevent malicious activity against our web services. The access data is stored temporarily and separated from other data given to us by you, if existing.
On our website, you can register to our email newsletter. Only after successfully completing the double opt-in process via email confirmation, you receive our newsletter. You have the right to withdraw your consent and to unsubscribe from the newsletter. Information on how to unsubscribe is included in every newsletter e-mail. If you unsubscribe from our newsletter, we will delete your contact details from our newsletter distribution list on the respective server.
Cleverreach and FriendlyCaptcha
4.3 Based on your consent
If you have consented to the processing of personal data for one or more specific purposes, we may process your data for these purposes. You can withdraw your consent at any time for the future. However, the withdrawal of consent does not affect the legality of the previous processing up to the withdrawal.
4.4 Legal requirement
If lawfully requested by law enforcement authorities or other legal authorities (e.g. from tax legislation), we are obligated to provide them with the information we have collected.
5.1 Use of data within Smart Energy for Europe Platform (SEFEP) gGmbH
Within Smart Energy for Europe Platform (SEFEP) gGmbH only those entities that need your personal information in order to fulfil our contractual or legal obligation or to protect our legitimate interest will have access to them.
5.2 Use of data outside Smart Energy for Europe Platform (SEFEP) gGmbH
We transfer personal data if required by law to the respective authorities, if you have given your consent or if we need to fulfil contractual obligations. By our own legitimate interest, we may transfer personal data to third parties, e.g. IT service providers, or third parties may process data based on processing agreements that limit the purpose of the processing by the third party to our own purposes.
In the case that a service provider is processing data outside the European Economic Area (EEA), we take measures (e.g. by using special contractual clauses) to ensure that the data is treated with the same level of caution that needs to be exercised in the EEA.
In accordance with the applicable data protection regulations, we do not store personal data longer than we need for the purposes of the respective processing. If the data is no longer required for the fulfilment of contractual or legal obligations, it will be deleted, unless its temporary storage is still necessary. Purposes for further storage include obligations under commercial and tax law and the requirement to obtain evidence in the event of legal disputes within the framework of statutory limitation periods according to civil law.
Within the scope of processing personal data, you have the following rights according to the General Data Protection Regulation (Articles 15 to 21).
7.1 Rights of access and rectification
You have the right to obtain information on processing of your personal data. If data concerning you is not (no longer) correct, you have the right of rectification, or, if it is incomplete, to complete it. If we have passed on your data to third parties, we will inform the relevant third parties in the event of a corresponding legal situation.
7.2 Right to erasure
You can request the immediate deletion of your personal data under the following circumstances:
- When the data is no longer needed for the purposes for which it was collected;
- If you have revoked your consent and there is no other legal basis for data processing;
- If you object to the processing and there are no legitimate reasons for data processing;
- If your data is processed unlawfully;
- If your personal data must be deleted in order to comply with legal obligations.
Before deleting your data, we must check whether there is not a legitimate reason for processing your personal data.
7.3 Right to restriction of processing
You may request us to restrict the processing of your personal data for one of the following reasons:
- If you dispute the accuracy of the data until we have had the opportunity to verify the accuracy of the data;
- If the data is processed unlawfully, but instead of being deleted, you merely request the restriction of the use of personal data;
- If we no longer need the personal data for the purposes of processing, but you still need them to assert, exercise or defend in the course of legal claims;
- If you have filed an objection against the processing and it is not yet clear whether your legitimate interests outweigh ours.
7.4 Right to object
Right of objection in individual cases
If the processing of personal data is carried out in the public interest or on the basis of a balance of interests, you have the right to object to the processing for reasons arising from your particular situation. In the event of an objection, we will not process your personal data further, unless we can prove compelling reasons for processing your data, which outweigh your interests, rights and freedoms, or because your personal data serve to assert, exercise or defend legal claims. The objection shall not preclude the legality of the processing carried out up to the time of the objection.
Object against the use of data for advertising purposes
In cases where your personal data is used for advertising purposes, you can object to this form of processing at any time. We will no longer process your personal information for these purposes.
The objection can be made form-free and should be addressed to:
7.5 Right to Data Portability
Upon requests, you have the right to receive personal data that you have given us for processing in a transferable and machine-readable format.
7.6 Right to lodge a complaint with a supervisory authority
We try to process your requests and claims as quickly as possible in order to protect your rights appropriately. Depending on the frequency of enquiries, however, it may take up to 30 days before we can provide you with further information about your request. If it should take longer, we will inform you promptly of the reasons for the delay and discuss the further process with you.
In some cases we may not or cannot give you any information. If legally permissible, we will inform you of the reason for refusing to disclose the information.
However, should you not be satisfied with our answer and responses or should you be of the opinion that we are violating the current data protection law, you are free to file a complaint with our Data Protection Officer (see section Who We Are for contact details) as well as the relevant supervisory authority. The supervisory authority responsible for us is the following.
Berliner Beauftragte für Datenschutz und Informationsfreiheit
Phone: +49 (0)30 13889-0
Fax: +49 (0)30 2155050
Version 3.0a, October 2023